Wed 19 Sep 2007
Google Docs How to: Share your work, Announce changes to your Google Docs
Posted by Dave Kaufman under Blogs , Informational , Online Application , Software , Video
I often use Google Docs for collaboration with teams who are not uber-geeks tech savvy. Examples include clients, family, fantasy football partners, and charity work. Most of these folks don’t know what RSS or an RSS Reader is at all. They would be happy to subscribe via email though to a document that was going to be important, but today Google doesn’t offer that feature.
As tech leaders (people who read Techlife) I have a simple tool for you to use that might help educate your collaborative group. Funny enough this tool is low tech. Teach your group to “Share”. Here is a copy of an email I send using Google Docs after creating a new document, it helps foster the collaborative work environment that makes Google Docs a great tool. Please feel free to copy and paste this email and send it using the share tab in Google Docs. Your teams will thank you.
I know some of you might not have used Google Docs very much so let me point out another feature/downfall.There is no automated notification of someone’s working on the documents. Meaning you won’t get any emails if people make major/minor changes.
But there is a tab in the upper right hand corner “Share”, click on that and then click on “Email collaborators” which will let you send an email like this one. With anything you want in the body including a pointer to what has changed.
I look forward to seeing your work.
Encourage your teams and collaborators to use Google Docs for documents that need multiple eyes. It will help the whole team. The Google Docs Tip of sharing, with an announcement via email will help keep everyone aware of the document’s changes even without RSS.
This great video featured on Techlife TV sums up the Google Docs experience, “Google Docs in Plain English” by CommonCraft’s Sachi and Lee LeFever.
Do you have any good Google Docs tips? Post them.
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