Tue 18 Feb 2014
I’m lazy. There I said it. Of course when I say, I’m lazy. I mean of course you’re lazy. Face it. You are. I bet you are lazy enough you won’t even finish this paragraph.
Ha-ha! I tricked you into that one. Don’t be mad I promise the rest of the way, no tricks.
Let’s face it. We’re both lazy. More than ten years ago the Techlife office needed to store files much as we do today. We researched options and landed on a small server running a custom version of Linux and supporting RAID 1 (two hard drives that mirror each other, one dies, replace it and keep working.) Our office would diligently back-up the entire system every month taking the back-up hard drive off -site for safe keeping.
Three loyal readers of Techlife would often comment it was a great system for the time. But we began to see breakdowns in our process. First email back-up broke and wasn’t fixed. I got lazy. Then offsite back-ups stopped after a new PC didn’t get set-up with the backup software. I got lazy. Then the power supply in the file server died. I got scared, but was still lazy. But I did get the power supply replaced and then I got serious.
The three loyal readers each in their own way shared the same story. Hard drives are mechanical. They don’t last forever. I got more worried, but a little motivated. I did research and more research. I talked to the three readers about their areas of expertise. One is a business data back-up expert, one is a computer engineer and the third is a small business IT specialist. Each talked about RAID options (multiple hard drives setup to store data while reducing risk in case of drive failure.) They also talked about cloud storage for remote off site storage and about local back-ups as well.
With their help I setup Lazy Backup. It uses a variety of technologies but is flexible enough to allow you to mix and match your own Lazy Backup solution. Bottom line, protect your files before it is too late.
Here’s my custom Lazy Backup recipe:
1 x Windows machine to be the network file server (can be an older machine)
1 x 1 TB WD Blue Hard Drive – $60 (my Windows machine can handle more drives as needed)
2 x 500 GB USB External Hard Drives - $55 (I had these already and just plugged them in)
1 x Install of TightVNC (allows remote log into the machine from another computer on the network)
1 x Install of Dropbox (allows easy sync of files if needed)
1 x Install of a backup software (I use Seagate’s which came with my external drives)
1 x Subscription to Backblaze (Used for off-site cloud storage, unlimited storage, less than $4/month)
Directions: Installed TightVNC, DropBox and the Seagate back-up software to the Windows machine. Manually installed the large hard drive and plugged in the two USB external drives into the Windows machine. Then copied all the files from all computers on the network to the new file server and set-up sharing so that each computer has network access to their files. After this I set-up the Seagate back-up software and scheduled nightly at 10pm half the large hard drive to back up to one USB drive and half to the other USB drive, providing on-site local back-up. Then installed Backblaze to the Windows machine and it backs up everything, including the Windows machine file server and the two USB hard drive local back-ups all to the cloud.
The three loyal readers all agree that RAID is nice but expensive and not needed for me. This solution has four copies of the data. One main, one local backup and then remote backup of each of the locals. After the initial setup, I do nothing and all data is backed up. Everything is automated. Just set and forget. It’s the perfect back-up for lazy people. How lazy are you? What’s your solution?